Property maintenance software is a powerful tool for facilities and property managers. In the property management industry, finding an effective process for building maintenance is vital. Computer Aided Facilities Management (CAFM) can help with maintenance, asset lifespan, and attracting investors who share similar interests. So, why is property maintenance so important? This article will discuss the importance of property maintenance software and the role of CAFM in facilities management.

What is building maintenance?

Building maintenance is the process of keeping a property in good working condition. This involves overseeing maintenance tasks that protect the building’s structural integrity, and aesthetic. Facilities managers are often in charge of property maintenance, repairs, and building fabric maintenance.

Property maintenance encompasses a wide range of activities from routine inspections to necessary repairs and decorative painting. Beyond the obvious cosmetic benefits, regular maintenance ensures that a property operates at peak efficiency, minimising equipment downtime, and maximising asset performance. Essentially, building maintenance is crucial in ensuring the safety and functionality.

Why is property maintenance important?

Property maintenance is an incredibly important aspect of facilities management. Many benefits come from effectively maintaining a building, including:

Improving asset lifecycle management

By ensuring that your properties are well-maintained, you can preserve and add value to your assets. Regular maintenance extends asset lifespan by reducing the need for future repairs. Planned maintenance is far more effective than reactive maintenance in protecting asset value.

Enhancing tenant satisfaction

Building maintenance plays an important role in keeping tenants safe and happy. So, facilities managers can better retain tenants by ensuring buildings are well-kept and functioning effectively. Satisfied tenants are more likely to renew their lease, meaning you can cut costs associated with frequent tenant turnover. Effective property maintenance can also help you attract new tenants, increasing revenue and improving your professional reputation.

Attracting investors

Bringing new investors on board is essential for all property management companies. However, investors won’t be impressed by buildings that aren’t properly maintained. If your buildings look modern, and intact, you are much more likely to drive business and boost revenue. Investors want to work with facilities management companies who ensure their buildings are functional, compliant, and aesthetically pleasing.

Reducing costs through preventative maintenance

Using a preventative maintenance strategy to keep your buildings in good condition is a great way to cut costs. This approach to property maintenance reduces the risk of unexpected equipment downtime and helps you save on expensive repairs. With better forecasting and budgeting, planned preventative maintenance (PPM) is a cost-effective solution for property managers (PMs).

Ensuring compliance

Health and safety is another reason building maintenance is so important. Without routine maintenance, FMs risk not meeting the current health and safety standards. To protect your buildings’ occupants and remain complaint, regular property maintenance is a must.

Reactive maintenance vs planned maintenance


In the world of property maintenance, there are two main approaches that FMs and PMs take. Firstly, there’s reactive maintenance which involves dealing with building issues as they occur, rather than planning in advance. However, this approach could lead to unexpected expenses, risk to worker safety, shortened asset lifespan, and more.

The better maintenance option is planned maintenance, a strategy that schedules maintenance activities ahead of time. The general consensus is that PPM is far more cost effective than reactive solutions. With planned preventative maintenance, you can boost energy efficiency, cut costs, and improve building safety. Often, planned maintenance is the preferred approach to building maintenance in facilities management.

What is property maintenance software?

Property Maintenance Software is an advanced platform that streamlines property maintenance management. This technology allows for maintenance activities to be scheduled in advance. Property maintenance software with PPM tools can minimise the risk of unexpected equipment breakdowns. This keeps operations running smoothly across all your buildings.

CAFM software serves as a property management tool that also manages property maintenance activities. This software can track maintenance tasks and implement preventative maintenance strategies, saving time and cutting costs. Elogs CAFM has a built-in PPM planner, allowing you to easily manage planned maintenance activities.

Who uses property maintenance software?

Computer Aided Facilities Management (CAFM) software is often used to simplify maintenance management. Property managers and facilities managers often use this platform to streamline building maintenance. Both these roles are responsible for ensuring the smooth running of buildings and assets, but there are some fundamental differences which set them apart from each other.

Property maintenance software, like CAFM, offers extensive features in asset performance management. This allows FMs and PMs to make informed decisions and better allocate resources. CAFM gives you real-time insights, so you can easily manage your properties and keep them well-maintained.

3 top benefits of property maintenance software

In the fast-paced realm of property management, staying ahead isn’t just about getting the job done; it’s about delivering an efficient, high-quality service like no other. That’s why property maintenance software is such a beneficial tool for facilities managers. Let’s delve into the top three benefits that make this software a game-changer:

Improved maintenance scheduling

Property maintenance software automates the processes involved in maintenance scheduling, saving time, and driving efficiencies. FMs can say goodbye to paperwork and manual tracking and focus on making important decisions and other business priorities.

Enhanced visibility

A CAFM system gives you full visibility of your properties, showing asset status, maintenance tasks, and PPM schedules. The software helps you analyse data to make better decisions about suppliers, contractors, and maintenance strategies. Property maintenance software enables facilities managers to better manage building maintenance, meaning you can effectively handle a larger number of properties.

Increased Efficiency

CAFM eliminates the inefficiencies associated with manual workflows ensuring better communication with maintenance teams, making property management seamless. Property maintenance software allows managers to effortlessly track progress, monitor resource allocation, and execute every maintenance task with precision. Increased efficiency isn’t just a time-saver; it’s a catalyst for elevating the overall operational performance of a property.

With CAFM software on your side, your properties will run like a well-oiled machine; you’ll be able to identify maintenance issues before they escalate, ensuring that all your buildings remain in peak condition. Moreover, the property maintenance software facilitates the implementation of effective preventative maintenance strategies.

When a contractor goes to a site job to carry out reactive or planned work, they can report any other issues back to the FM via the Elogs CAFM.  So, for example, if they have gone to fix a boiler, but they notice a broken door too, they can log this on the CAFM system.

This is especially helpful for the facilities manager if they were not previously aware of this problem.  This promotes a collaborative approach to facilities management, supporting communication between the client and the contractor and ensuring compliance.

How can Elogs CAFM streamline property maintenance?

Elogs CAFM enables FMs and PMs to efficiently track maintenance activities, monitor asset performance, and generate detailed reports to share with stakeholders. We recently launched an improved PPM tool in the CAFM system which gives you more control of your PPM planner. This enables you to manage and edit your scheduled maintenance tasks ahead of time.

Elogs’ CAFM system is also integrated with Prosure360, allowing you to see a traffic light report of your supply chain. This integration gives you full control of your supply chain, showing whether your contractors and suppliers meet your specific requirements. Finding reliable and qualified suppliers is extremely important in ensuring property maintenance is conducted efficiently and to a high standard. With a wide range of features, our CAFM is the perfect platform to level up your facilities management. Given the Elogs platform is intuitive and easy to use, the CAFM implementation process is made simple.

Our CAFM is also accompanied by a 24/7 Service Desk, making property maintenance even easier. We understand the importance of round-the-clock support, so we make sure that assistance is readily available to you, day or night. Ultimately, our CAFM system allows you to streamline property maintenance, improve facilities management, cut costs, and maximise efficiency.

Enhance the reputation of your property management business by streamlining building maintenance with Elogs CAFM+ Service Desk.


Talk to a member of the Elogs team today

Book a demo
Contact Us